In an ongoing effort to increase public participation at City Council meetings under current State and County public heath orders, the City is providing some alternate participation options during Zoom Council meetings. In order to effectively manage this process, instructions have been established and are outlined below.
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk's Office at
clerkoffice@cosb.org with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda.
- Correspondence received after the official posting of the agenda, but before 3:00 p.m. (or 3 hrs. prior to the meeting start time) on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record.
- Written submittals will be added to the record and not read out loud.
- The designated location for viewing supplemental documents is on the City's website www.cityofsolanabeach.org on the posted Agenda under the relative Agenda Item.
Verbal comment participation: If you wish to provide a live verbal comment during the meeting, attend the virtual meeting via your computer or call in.
Before Meeting:
- Alert Clerk’s Office. We ask that you alert us that you will joining the meeting to speak. Please email us at clerkoffice@cosb.org to let us know which item you will speaking on. This allows our Staff to manage speakers more efficiently.
- Watch the Meeting OR Make A Public Comment:
- Link: https://cosb-org.zoom.us/j/81020284468?wd=SHozSDA4SUljN0kzNk83MHNUU2ZyQT09#success
- Webinar ID: 810 2028 4468 Passcode: 837158
- If you cannot log on or need to use a phone for audio quality, use one of these call-in numbers: 888 475 4499 (Toll Free) or 833 548 0276 (Toll Free)
- Join/Log-In to the meeting at least 15 minutes prior to the start time so that the City Clerk can verify you are ready to speak before the meeting begins.
- Audio Accessibility: If your computer does not have a microphone or you have sound issues, you can call-in from a landline or cell phone and use it as your audio (phone # is provided once you log in to Zoom, see above). If you call in for better audio, mute your computer's speakers to eliminate feedback so that you do not have two audios when you are speaking.
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